Organizational Structure, Staffing, and Funding - Revision history

Californiaprobationw admin at 19:18, 5 April 2022

2022-04-05T19:18:28Z

Californiaprobationw admin at 19:16, 5 April 2022

2022-04-05T19:16:21Z

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	===Youthful Offender Block Grant===		===Youthful Offender Block Grant===
	The Youthful Offender Block Grant Program was established in 2007 by Senate Bill 81 and was amended in 2009 by SBX4 13. In 2016, further amendments were made by Assembly Bill 1998.<ref>Welfare and Institutions Code Section 1950 The YOBG program, sometimes known as “[[juvenile realignment]],” realigned certain youth in California’s juvenile justice population from state to county supervision. YOBG provisions prohibit counties from sending certain [[lower-level]] youth to the California Department of Corrections and Rehabilitation[https://www.cdcr.ca.gov], [[Division of Juvenile Justice]] (DJJ). As provided by statute, “allocations from the Youthful Offender Block Grant Fund shall be used to enhance the capacity of county probation, mental health, drug and alcohol, and other county departments to provide appropriate rehabilitative and supervision services to youthful offenders subject [to the provisions of SB 81].”<ref>Senate Bill 81 (Chapter 175, 2007)</ref> Within these general guidelines, counties have flexibility in how they use YOBG funds and counties use these funds to tailor programs that fit local needs and priorities.		The Youthful Offender Block Grant Program was established in 2007 by Senate Bill 81 and was amended in 2009 by SBX4 13. In 2016, further amendments were made by Assembly Bill 1998.<ref>Welfare and Institutions Code Section 1950</ref> The YOBG program, sometimes known as “[[juvenile realignment]],” realigned certain youth in California’s juvenile justice population from state to county supervision. YOBG provisions prohibit counties from sending certain [[lower-level]] youth to the California Department of Corrections and Rehabilitation[https://www.cdcr.ca.gov], [[Division of Juvenile Justice]] (DJJ). As provided by statute, “allocations from the Youthful Offender Block Grant Fund shall be used to enhance the capacity of county probation, mental health, drug and alcohol, and other county departments to provide appropriate rehabilitative and supervision services to youthful offenders subject [to the provisions of SB 81].”<ref>Senate Bill 81 (Chapter 175, 2007)</ref> Within these general guidelines, counties have flexibility in how they use YOBG funds and counties use these funds to tailor programs that fit local needs and priorities.

	===Juvenile Probation Camps Funding===		===Juvenile Probation Camps Funding===

Californiaprobationw admin at 19:15, 5 April 2022

2022-04-05T19:15:26Z

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Californiaprobationw admin at 17:44, 5 April 2022

2022-04-05T17:44:58Z

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	Division managers have oversight over either the juvenile or adult divisions. Small counties may have a single manager over both divisions. These managers are responsible for the daily functioning of the division and will oversee the supervisors of that division.		Division managers have oversight over either the juvenile or adult divisions. Small counties may have a single manager over both divisions. These managers are responsible for the daily functioning of the division and will oversee the supervisors of that division.
	Any county that operates a juvenile detention facility is required to have a Juvenile Hall Superintendent. California law states that each board of supervisors have a suitable place for detention for youth who the court deems in need of that level of care. For counties that have a juvenile detention facility, the facility is under the supervision of the Chief Probation Officer but it is the [[Superintendent]] who oversees the day-to-day operations and ensures that staffing, training, safety, and security are maintained. Larger juvenile detention facilities may also have an assistant superintendent to assist with all these duties.		Any county that operates a juvenile detention facility is required to have a Juvenile Hall Superintendent. California law states that each board of supervisors have a suitable place for detention for youth who the court deems in need of that level of care. <ref>Welfare and Institutions Code 850</ref> For counties that have a juvenile detention facility, the facility is under the supervision of the Chief Probation Officer<ref>Welfare and Institutions Code 852</ref> but it is the [[Superintendent]] who oversees the day-to-day operations and ensures that staffing, training, safety, and security are maintained. Larger juvenile detention facilities may also have an assistant superintendent to assist with all these duties.

	At the management level, many counties have an administrative manager who is responsible for personnel hiring, clerical staff, facility and office space, maintenance, and other resources that assist officers in completing their assignments. There may also be a fiscal manager, who is responsible for the fiscal operations of the Probation Department.		At the management level, many counties have an administrative manager who is responsible for personnel hiring, clerical staff, facility and office space, maintenance, and other resources that assist officers in completing their assignments. There may also be a fiscal manager, who is responsible for the fiscal operations of the Probation Department.
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	For juvenile detention staff and probation officers, the first step is passing a state test. This test is given by the county human resources department. In order to be eligible for interviewing for a probation officer or juvenile detention officer]] positions, the candidate must pass this test. Most counties then move to an interview process to create a county list for the position. Next steps are a background investigation and a [[psychological evaluation]]. Lastly, a physical is required. Some counties also require physically testing prior to hiring. Some counties will send all candidates to a background investigation while other counties only send the top candidates. Some counties conduct polygraph or voice stress tests as well.		For juvenile detention staff and probation officers, the first step is passing a state test. This test is given by the county human resources department. In order to be eligible for interviewing for a probation officer or juvenile detention officer]] positions, the candidate must pass this test. Most counties then move to an interview process to create a county list for the position. Next steps are a background investigation and a [[psychological evaluation]]. Lastly, a physical is required. Some counties also require physically testing prior to hiring. Some counties will send all candidates to a background investigation while other counties only send the top candidates. Some counties conduct polygraph or voice stress tests as well.

	Background Investigations: Probation officers and juvenile detention officers are peace officers under California Government Code 1031 and California Penal Code Section 830.5 . Part of the hiring process for peace officers is the required background investigation. In some counties, non-sworn staff are also required to complete a background investigation although it may not be as thorough as one for a peace officer.		Background Investigations: Probation officers and juvenile detention officers are peace officers under California Government Code 1031<ref>Government Code 1031</ref> and California Penal Code Section 830.5.<ref>Penal Code 830.5
			</ref> Part of the hiring process for peace officers is the required background investigation. In some counties, non-sworn staff are also required to complete a background investigation although it may not be as thorough as one for a peace officer.

	Counties may use a variety of staff, consultants, retired law enforcement officers, or contractors to conduct the background investigation. Each candidate for hire will complete a personal history statement. This is a very thorough report of the candidate.		Counties may use a variety of staff, consultants, retired law enforcement officers, or contractors to conduct the background investigation. Each candidate for hire will complete a personal history statement. This is a very thorough report of the candidate.
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	== Training ==		== Training ==
	Probation Departments train staff based on requirements set by the Board of State and Community Corrections (BSCC). Counties may request reimbursement for some training costs through BSCC’s Standard and Training for Corrections (STC). The BSCC updates training standards to stay current with new laws, [[evidence-based]] practices, and new job requirements.		Probation Departments train staff based on requirements set by the Board of State and Community Corrections [https://www.bscc.ca.gov] (BSCC). Counties may request reimbursement for some training costs through BSCC’s Standard and Training for Corrections (STC). The BSCC updates training standards to stay current with new laws, [[evidence-based]] practices, and new job requirements.

	===Core Training===		===Core Training===

Californiaprobationw admin at 17:31, 5 April 2022

2022-04-05T17:31:46Z

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	=== Chief Probation Officer ===		=== Chief Probation Officer ===
	The Chief Probation Officer is a probation officer who has been appointed to direct and supervise the operations of the county’s probation department. The Chief Probation Officer has oversight responsibility of all aspects of the Probation Department. Historically, most Chief Probation Officers were appointed by the [[superior court]]. However, now many are appointed by the board of supervisors while others are dually appointed by a combination of the superior court and the board of supervisors.		The Chief Probation Officer is a probation officer who has been appointed to direct and supervise the operations of the county’s probation department. The Chief Probation Officer has oversight responsibility of all aspects of the Probation Department. Historically, most Chief Probation Officers were appointed by the [[superior court]]. However, now many are appointed by the board of supervisors while others are dually appointed by a combination of the superior court and the board of supervisors.<ref> Government Code Section 27770</ref>

	The Chief Probation Officer is responsible for caseload distribution, level of supervision, and staff assignments based on their approved budget. Most Probation Chiefs rely on a management team that assists in the daily functioning of the department.		The Chief Probation Officer is responsible for caseload distribution, level of supervision, and staff assignments based on their approved budget. Most Probation Chiefs rely on a management team that assists in the daily functioning of the department.

Californiaprobationw admin at 14:35, 29 March 2022

2022-03-29T14:35:11Z

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	===Juvenile Detention Officers===		===Juvenile Detention Officers===
	The juvenile detention officers who are assigned to juvenile detention facilities have the task of monitoring the safety and security of the youth and the facility. They are with the youth 24-hours a day. The officers will monitor movement in and between units. They may supervise the youth while they attend school. They will supervise the youth while they are on the units and monitor youth while they are in their rooms. Juvenile detention officers assist and supervise visitation, meal times, and recreational times. Some officers may provide programs while others oversee the youth while they attend programs. Officers complete bookings and releases. Some counties use probation officers to provide services to the youth in the juvenile detention facilities.		The [[juvenile detention officers]] who are assigned to juvenile detention facilities have the task of monitoring the safety and security of the youth and the facility. They are with the youth 24-hours a day. The officers will monitor movement in and between units. They may supervise the youth while they attend school. They will supervise the youth while they are on the units and monitor youth while they are in their rooms. Juvenile detention officers assist and supervise visitation, meal times, and recreational times. Some officers may provide programs while others oversee the youth while they attend programs. Officers complete bookings and releases. Some counties use probation officers to provide services to the youth in the juvenile detention facilities.

	===Probation Assistants===		===Probation Assistants===

Californiaprobationw admin at 14:31, 29 March 2022

2022-03-29T14:31:33Z

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	== Training ==		== Training ==
	Probation Departments train staff based on requirements set by the Board of State and Community Corrections (BSCC). Counties may request reimbursement for some training costs through BSCC’s Standard and Training for Corrections (STC). The BSCC updates training standards to stay current with new laws, evidence-based practices, and new job requirements.		Probation Departments train staff based on requirements set by the Board of State and Community Corrections (BSCC). Counties may request reimbursement for some training costs through BSCC’s Standard and Training for Corrections (STC). The BSCC updates training standards to stay current with new laws, [[evidence-based]] practices, and new job requirements.

	===Core Training===		===Core Training===

Californiaprobationw admin at 14:22, 29 March 2022

2022-03-29T14:22:46Z

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	Counties can vary in how they structure their Probation Department but there are key similarities. Of the fifty-eight counties in California, all Probation Departments but one is led by a [[Chief Probation Officer]] who has oversight over [[adult probation]], [[juvenile probation]], [[juvenile detention facility]]~~, camps~~, [[ranches]], and other [[juvenile commitment facilities]]. One county, San Francisco, has a separate Chief Probation Officer for adult probation and juvenile probation. Probation Departments are staffed by numerous classifications that perform various functions throughout the Department. All Probation Departments have multilayered hiring processes and training requirements. Funding for Probation Departments comes from a variety of sources, which vary in their requirements to publicly report how that money is spent.		Counties can vary in how they structure their Probation Department but there are key similarities. Of the fifty-eight counties in California, all Probation Departments but one is led by a [[Chief Probation Officer]] who has oversight over [[adult probation]], [[juvenile probation]], [[juvenile detention facility]], [[camps and ranches]], and other [[juvenile commitment facilities]]. One county, San Francisco, has a separate Chief Probation Officer for adult probation and juvenile probation. Probation Departments are staffed by numerous classifications that perform various functions throughout the Department. All Probation Departments have multilayered hiring processes and training requirements. Funding for Probation Departments comes from a variety of sources, which vary in their requirements to publicly report how that money is spent.

	== Staff Roles in a Probation Department ==		== Staff Roles in a Probation Department ==

Californiaprobationw admin at 14:17, 29 March 2022

2022-03-29T14:17:37Z

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	Counties can vary in how they structure their Probation Department but there are key similarities. Of the fifty-eight counties in California, all Probation Departments but one is led by a [[Chief Probation Officer]] who has oversight over ~~adult~~ [[probation]], [[juvenile probation]], [[juvenile detention facility]], camps, [[ranches]], and other [[juvenile commitment facilities]]. One county, San Francisco, has a separate Chief Probation Officer for adult probation and juvenile probation. Probation Departments are staffed by numerous classifications that perform various functions throughout the Department. All Probation Departments have multilayered hiring processes and training requirements. Funding for Probation Departments comes from a variety of sources, which vary in their requirements to publicly report how that money is spent.		Counties can vary in how they structure their Probation Department but there are key similarities. Of the fifty-eight counties in California, all Probation Departments but one is led by a [[Chief Probation Officer]] who has oversight over [[adult probation]], [[juvenile probation]], [[juvenile detention facility]], camps, [[ranches]], and other [[juvenile commitment facilities]]. One county, San Francisco, has a separate Chief Probation Officer for adult probation and juvenile probation. Probation Departments are staffed by numerous classifications that perform various functions throughout the Department. All Probation Departments have multilayered hiring processes and training requirements. Funding for Probation Departments comes from a variety of sources, which vary in their requirements to publicly report how that money is spent.

	== Staff Roles in a Probation Department ==		== Staff Roles in a Probation Department ==

Californiaprobationw admin at 14:16, 29 March 2022

2022-03-29T14:16:44Z

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← Older revision		Revision as of 19:18, 5 April 2022
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	===Youthful Offender Block Grant===		===Youthful Offender Block Grant===
	The Youthful Offender Block Grant Program was established in 2007 by Senate Bill 81 and was amended in 2009 by SBX4 13. In 2016, further amendments were made by Assembly Bill 1998.<ref>Welfare and Institutions Code Section 1950</ref> The YOBG program, sometimes known as “[[juvenile realignment]],” realigned certain youth in California’s juvenile justice population from state to county supervision. YOBG provisions prohibit counties from sending certain [[lower-level]] youth to the California Department of Corrections and Rehabilitation[https://www.cdcr.ca.gov], [[Division of Juvenile Justice]] (DJJ). As provided by statute, “allocations from the Youthful Offender Block Grant Fund shall be used to enhance the capacity of county probation, mental health, drug and alcohol, and other county departments to provide appropriate rehabilitative and supervision services to youthful offenders subject [to the provisions of SB 81].”<ref>Senate Bill 81 (Chapter 175, 2007)</ref> Within these general guidelines, counties have flexibility in how they use YOBG funds and counties use these funds to tailor programs that fit local needs and priorities.		The Youthful Offender Block Grant Program was established in 2007 by Senate Bill 81 and was amended in 2009 by SBX4 13. In 2016, further amendments were made by Assembly Bill 1998.<ref>Welfare and Institutions Code Section 1950</ref> The YOBG program, sometimes known as “[[juvenile realignment]],” realigned certain youth in California’s juvenile justice population from state to county supervision. YOBG provisions prohibit counties from sending certain [[lower-level]] youth to the California Department of Corrections and Rehabilitation [https://www.cdcr.ca.gov], [[Division of Juvenile Justice]] (DJJ). As provided by statute, “allocations from the Youthful Offender Block Grant Fund shall be used to enhance the capacity of county probation, mental health, drug and alcohol, and other county departments to provide appropriate rehabilitative and supervision services to youthful offenders subject [to the provisions of SB 81].”<ref>Senate Bill 81 (Chapter 175, 2007)</ref> Within these general guidelines, counties have flexibility in how they use YOBG funds and counties use these funds to tailor programs that fit local needs and priorities.

	===Juvenile Probation Camps Funding===		===Juvenile Probation Camps Funding===
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	===Foster Care Funding/Title IV-E===		===Foster Care Funding/Title IV-E===
	Title IV-E provides [[federal reimbursements]] to county Probation Departments for a variety of services related to serving foster youth, Some are related to administrative activities for youth identified to be at [[imminent risk]] of removal from the family home, but most funds are for youth ordered into foster care. These funds are a combination of state general fund, federal Title IV-E and local county realignment (LCF) funding. This funding covers both [[mandates]] as a result of the Families First Prevention Services Act (FFPSA)~~<ref>~~https://www.cdss.ca.gov/inforesources/ffpsa~~</ref>~~ federal law passed in 2018 as well as the Continuum of Care Reform, signed into law in 2017, which seeks better and more appropriate residential care options for foster youth with an emphasis on home-based family care. Funded CCR activities include [[Child and Family Teams]], [[Resource Family Approval]], and [[Second Level Reviews]]. FFPSA funded activities include duties related to referrals to the qualified individual, court related duties, and aftercare services.		Title IV-E provides [[federal reimbursements]] to county Probation Departments for a variety of services related to serving foster youth, Some are related to administrative activities for youth identified to be at [[imminent risk]] of removal from the family home, but most funds are for youth ordered into foster care. These funds are a combination of state general fund, federal Title IV-E and local county realignment (LCF) funding. This funding covers both [[mandates]] as a result of the Families First Prevention Services Act (FFPSA)[https://www.cdss.ca.gov/inforesources/ffpsa] federal law passed in 2018 as well as the Continuum of Care Reform, signed into law in 2017, which seeks better and more appropriate residential care options for foster youth with an emphasis on home-based family care. Funded CCR activities include [[Child and Family Teams]], [[Resource Family Approval]], and [[Second Level Reviews]]. FFPSA funded activities include duties related to referrals to the qualified individual, court related duties, and aftercare services.

	===Juvenile Reentry Grant===		===Juvenile Reentry Grant===
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	===County-Based Medi-Cal Administrative Activities===		===County-Based Medi-Cal Administrative Activities===
	[[County-Based Medi-Cal]] Administrative Activities (CMAA) became a Medi-Cal program on January 1, 1995 pursuant to Section 14132.47<ref>Welfare and Institutions Code Section 14132.47</ref> of the Welfare and Institutions Code. Local Governmental Agencies (LGAs) participating in the CMAA program are eligible to receive federal reimbursement for the cost of performing administrative activities that directly support efforts to identify and enroll potential eligible individuals into Medi-Cal. Through the CMAA program, the California Department of Health Care Services[https://www.dhcs.ca.gov] and individual county agencies promote access to health care for clients in the county public health system, minimize health care costs and long-term health care needs for at-risk populations, and coordinate client health care needs with other health care providers. CMAA activities include, but are not limited to, conducting Medi-Cal outreach, facilitating Medi-Cal eligibility determinations, Medi-Cal program planning, and Medi-Cal contract administration. Various Probation Departments participate in the County-Based Medi-Cal Administrative Activities (CMAA) program.		[[County-Based Medi-Cal]] Administrative Activities (CMAA) became a Medi-Cal program on January 1, 1995 pursuant to Section 14132.47<ref>Welfare and Institutions Code Section 14132.47</ref> of the Welfare and Institutions Code. Local Governmental Agencies (LGAs) participating in the CMAA program are eligible to receive federal reimbursement for the cost of performing administrative activities that directly support efforts to identify and enroll potential eligible individuals into Medi-Cal. Through the CMAA program, the California Department of Health Care Services [https://www.dhcs.ca.gov] and individual county agencies promote access to health care for clients in the county public health system, minimize health care costs and long-term health care needs for at-risk populations, and coordinate client health care needs with other health care providers. CMAA activities include, but are not limited to, conducting Medi-Cal outreach, facilitating Medi-Cal eligibility determinations, Medi-Cal program planning, and Medi-Cal contract administration. Various Probation Departments participate in the County-Based Medi-Cal Administrative Activities (CMAA) program.

	===Standards and Training for Corrections===		===Standards and Training for Corrections===
	The Standards and Training for Corrections (STC) program, established in 1980, is a division of the BSCC[ https://www.bscc.ca.gov]. The purpose of the STC program is to raise the level of competence of the state's local corrections and probation personnel. The program accomplishes this by developing selection and training standards, providing a course certification and delivery system, technical assistance and support, and training to local corrections agencies statewide. In addition, participating agencies are allocated subvention funding through the STC program. Counties and cities participate in the STC program voluntarily. Through their participation, agencies receive STC support and subvention funding, and agree to follow all program regulations, policies, and procedures. Local corrections agencies participating in the STC program may use this state funding to help pay course tuition costs in addition to other allowable expenses. Participating agencies use their STC allocation for four basic expenditure categories: tuition, per diem, travel, and staff replacement costs for trainees.		The Standards and Training for Corrections (STC) program, established in 1980, is a division of the BSCC [https://www.bscc.ca.gov]. The purpose of the STC program is to raise the level of competence of the state's local corrections and probation personnel. The program accomplishes this by developing selection and training standards, providing a course certification and delivery system, technical assistance and support, and training to local corrections agencies statewide. In addition, participating agencies are allocated subvention funding through the STC program. Counties and cities participate in the STC program voluntarily. Through their participation, agencies receive STC support and subvention funding, and agree to follow all program regulations, policies, and procedures. Local corrections agencies participating in the STC program may use this state funding to help pay course tuition costs in addition to other allowable expenses. Participating agencies use their STC allocation for four basic expenditure categories: tuition, per diem, travel, and staff replacement costs for trainees.

	===The California Community Corrections Performance Incentives Act of 2009===		===The California Community Corrections Performance Incentives Act of 2009===
	The California Community Corrections Performance Incentives Act of 2009 is also known as Senate Bill (SB) 678. SB 678 establishes a system of [[performance-based funding]] Probation Officer(s): A government employee of the county probation department who is a trained peace officer. The role of a probation officer is to provide information and written reports to the judge as well as provide monitoring and supervision of individuals as required by the juvenile court or adult criminal court that shares state General Fund savings with county probation departments that reduce their probation failure rate. At the end of each calendar year, the California Department of Finance[ https://www.dof.ca.gov] (DOF) determines each Probation Department’s SB 678 funding allocation based on each county’s performance as described above.<ref>Senate Bill 678 (Chapter 608, 2009)</ref>		The California Community Corrections Performance Incentives Act of 2009 is also known as Senate Bill (SB) 678. SB 678 establishes a system of [[performance-based funding]] Probation Officer(s): A government employee of the county probation department who is a trained peace officer. The role of a probation officer is to provide information and written reports to the judge as well as provide monitoring and supervision of individuals as required by the juvenile court or adult criminal court that shares state General Fund savings with county probation departments that reduce their probation failure rate. At the end of each calendar year, the California Department of Finance [https://www.dof.ca.gov] (DOF) determines each Probation Department’s SB 678 funding allocation based on each county’s performance as described above.<ref>Senate Bill 678 (Chapter 608, 2009)</ref>

	County Probation Departments must spend SB 678 funds on the implementation or enhancement of evidence-based practices, including, but not limited to risk and needs assessment, use of [[graduated sanctions]], and provision of evidence-based treatment modalities such as [[cognitive behavioral therapy]].		County Probation Departments must spend SB 678 funds on the implementation or enhancement of evidence-based practices, including, but not limited to risk and needs assessment, use of [[graduated sanctions]], and provision of evidence-based treatment modalities such as [[cognitive behavioral therapy]].